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How to setup your email account in Outlook 2007
 Microsoft Outlook [ 2002 - 2003 windows ]
Instructions on how to set up your POP3 email account in Microsoft Outlook 2002
Email Instructions cover typical usage of Microsoft Outlook assuming the software has been installed correctly on your system. If you are behind a firewall or proxy server, the information below may not work. Consult your network administrator for more information.
Estimated Setup Time | 3 minutes
| STEP 1: Start Here |
Open Microsoft Outlook
click on Tools located on the top menu bar
Select Email Accounts
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Fig: 1.1
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| STEP 2: |
Email Accounts Window
Under Email Select Add A NEW EMAIL ACCOUNT
Fig: 1.2
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| STEP 3: |
Select POP3
Connect to a POP3 email server to download your email
Fig: 1.3
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| STEP 4: |
ENTER YOUR USER INFORMATION:
- Your Name - "John Smith"
- Email Address - "john@mydomainname.com" ( enter your full email address )
SERVER INFORMATION
- Incoming Mail Server (POP3): - pop3.yourdomainname.com (enter the correct extension for your domain)
- Outgoing Mail Server (SMTP): - smtp.yourdomainname.com (enter the correct extension for your domain)
You may use your ISP's outgoing mail server, consult your ISP’s documentation if you wish to use
your ISP’s outgoing mail server.
Domain Extensions
.com - .org - .net - .us
Logon Information -
- User Name - enter your full email address john@mydomain.com
- Password - enter your email password - optional select to Remember password
Fig: 1.4
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| STEP 5: |
Click the More Settings button to complete setup
Internet Email Settings Window Opens
Setting the Server Authentication Preference
Click the Outgoing Server tab in the Internet Email Settings Window
Select the check box next to My outgoing server (SMTP) requires authentication
Select the radio button that reads Use same settings as my incoming mail server
Click OK
Close out of the windows and click Finished
Fig: 1.5
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Test your Email:
Close out of all the windows and hit SEND/RECEIVE. if by chance you do run into any errors for example " Cannot Send Email; User Address Rejected." please refer to ISP BLOCKING documentation listed below before continuing.
ISP BLOCKING
Many ISPs are blocking what is called "Port 25" which is the port used to send e-mail. They are doing this to cut down on the amount of spam that is sent from their networks. The ISPs that block port 25 require their SMTP server to be used instead of the remote SMTP server, for instance smtp.yourdomainname.com. The solution is to simply change the SMTP address in your email settings to your ISPs SMTP address instead of using smtp.yourdomainname.com.
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